Tuition and Payment Policies and Forms

Students must have all financial aid in place and account paid in full by the drop/add date each semester for their account to be satisfied. All accounts not satisfied are considered past due.

Financial Services cannot remove or reduce fines that were placed on a student’s account from other Allegheny departments. Please contact the appropriate department in case of dispute.

• Library Rental, Library
• Dorm Damage, Office of Residence Life
• Loft Kit Return, Office of Residence Life
• Parking, Public Safety
• Lost Key Fine, Office of Conference and Events

A transcript hold restricting students from receiving an official transcript and a registration hold restricting students from registering for classes will be placed on all students with a past due balance.

Registration and transcript holds will be removed after payment has cleared and in accordance with the Student Account Payment Policy.

Any costs incurred in the collection of a delinquent account, including collection agency fees, attorney fees and other charges, will be added to the amount due.

Once an account is reported to collection agencies it will not be removed from collection until the account is satisfied

Allegheny Financial Services does not forgive any charges or balances of tuition, room, board and required fees.  Students must follow the Fine Policy to ask for forgiveness of fines on their student account.

Title IV funding is federal aid for eligible students who have completed and submitted the Free Application for Federal Student Aid (FAFSA).

Title IV funding derives from any of the following sources:

• Federal Pell Grants
• Federal Supplemental Educational Opportunity Grants (FSEOG)
• Federal Direct Perkins Loans
• Federal Direct Loans
• Federal Direct PLUS Loans

Allegheny will automatically refund all credit balances that are a result of an excess of Title IV federal financial aid within two weeks of the first day of the semester or two weeks from the date the aid was credited to the student’s account; whichever is later.  Refund checks as a result of Title IV financial aid will be made payable to the student and will be mailed to the student’s home address on file.

Withdrawal and Leave of Absence policies and guidelines can be found at the Dean of Students website.

If you withdraw before the beginning of the semester

Deposit Refunds for students withdrawing between semesters

• Pre-matriculation deposit is forfeited when a student withdraws from the College, unless it was applied as a payment on your first semester bill.
• The student must notify the Office of the Dean of Students in writing and follow the procedure published on the Dean of Students website if he or she intends to withdraw from the College.

If you take a leave or withdraw during the semester

• Refunds on all charges including tuition, room, and board will be prorated per diem, based on the academic calendar, up to the 60% point in the semester.
• There are no refunds after the 60% point in the semester.
• A $600 cancellation fee for room move out and restoration will be assessed to each student that resided in a residence hall or other college housing at any point after the official start date of the semester.  This does not apply to students who leave or withdraw after the 60% point of the semester.
• Financial Aid implications are posted in Financial Aid.
• Students will not receive a refund until all charges and financial aid prorations have been finalized.
  • In some cases, the student may still carry a balance after the prorations are calculated, and financial aid awards are returned to the programs as required by federal regulations. For this reason, students contemplating withdrawing during a semester are strongly encouraged to consult with the Financial Services Office at finsrv@allegheny.edu and the Financial Aid Office at fao@allegheny.edu prior to formally withdrawing.  Payment will be due 30 days after notification of the balance.
  • Credit balances on the student’s account will be refunded approximately 4 – 6 weeks after the student separates from the college.

*Withdrawal from a course after the drop period has ended does not result in a proration of tuition or refund.

Once you have received your refund check, you can use these funds to pay all or a portion of your federal student loan debt by logging into www.studentaid.gov with your FSA ID.  Your servicing agency will be available on your dashboard.  If you have a private loan, you can contact your lender directly.  Contact ECSI for an Allegheny Loan at (888) 549-3274.

The IRS Form 1098T is filed by educational institutions to report information to the Internal Revenue Service in accordance with the Taxpayer Relief Act of 1997.  Section 6050S of the Internal Revenue Code, as enacted by the Taxpayer Relief Act of 1997, requires institutions to report amounts to the IRS pertaining to payments for Qualified Tuition and Related Expenses (QTRE), as well as awarded Scholarships and Grants.

Allegheny College is required to provide a 1098T informational form to each student who has paid toward Qualified Tuition and Related Expenses and/or received Scholarships and/or Grants in a given tax year (January 1 through December 31).  The form is delivered to be mailed by January 31st of each year to the student’s permanent address on record unless the student consents to electronic transmission only.  Students may access Self Service to obtain an electronic copy of their form by choosing Financial Information, then Tax Information then select 1098T.  Copies of forms cannot be released by Allegheny College to anyone other than the student.

Allegheny College staff are not authorized to provide tax advice and can only answer questions related to how Form 1098T was prepared.  Questions regarding your taxes or eligibility should be directed to your personal tax advisor or the IRS Taxpayer Assistance line at 1-800-829-1040.  More 1098T information is also available on the IRS website.

Where These Items are Reported on the Form:

Box 1 – payments received for Qualified Tuition and Related Expenses from all sources during the tax year less any reimbursements or refunds, up to the total amount billed in that same tax year.  This box may also contain a carryover from the prior tax year allowing the student to claim all payments above the capped amount of Qualified Tuition and Related Expenses.

Box 5 –  the total amount of Scholarships and Grants posted to the student account during the tax year toward total cost of attendance.

Answers to FAQs

• Spring Tuition and Qualified Fees are billed in December of the tax year prior to attendance; Scholarships and/or Grants are posted during the spring semester of the same tax year as attendance.
• May Graduates may not have the full amount of payments in Box 1 because no tuition has been billed in the tax year but, can have an amount in Box 5  reporting scholarships and/or grants received in the tax year.
• May graduates without any payments, scholarship or grant awards in the tax year of their final semester may not receive a 1098T.
• First year and other new students may have a larger amount in Box 1 for Fall and Spring Qualified Tuition and Fees billed in the tax year and a smaller amount in Box 5 the first year for only Fall Scholarships and/or Grants posting in that same tax year.

Students can reconcile totals of the 1098T box amounts by viewing their account activity or billing statement on the TMS-Student Account Center.  Log into Self Service and select the Financial Information then Student Finance and click the TMS/Nelnet Student Account Center link to access the site.

Allegheny is required to mail the 1099-MISC tax form to all persons who qualify no later than January 31 of each year. We are required to report amounts to the IRS pertaining to gross income dispersed that cumulatively exceed $600 within the tax year.

Gross income includes:

• Prizes
• Gifts
• Rent
• Royalties
• Awards
• Room
• Board
• Travel
• Off-campus Expenses

The W-9 form is the Request for Taxpayer Identification Number and Certification. All vendors and persons who wish to receive a payment from the College are required to submit a W-9 Tax form.

This form is required for tax purposes by the government. Invoices cannot be paid until the college has the Form W-9 on file.

The W-9 shows the complete business name and any “Does Business As” associated. It shows the type of business and tax implications as well as confirms whether or not amounts meet requirements to be added to a 1099 tax form.

Please complete a W-9 tax form and send back to us via email (finsrv@allegheny.edu), fax (814-337-6602) or mail (Allegheny College, Accounts Payable, 520 North Main St. Box 4, Meadville, PA 16335).