Policies

Proposal Development

• Grant Award vs Gift Policy – This policy helps prospective PIs and others understand how external funding is classified.
• PI Eligibility Policy – This policy explains who, at Allegheny College, is eligible to serve as a PI (principal investigator) or PD (project director) on a grant-funded project.
• Financial Conflict of Interest under Federal Grants Policy and Procedure – This policy satisfies a federal requirement that the College establish and administer a financial disclosure policy for investigators. This is designed to ensure appropriate management of actual or potential conflicts of interest.
• Responsible Conduct of Research Policy – This policy describes the professional standards of conduct required of those engaging in sponsored research and/or grant-funded projects.
• Institutional Base Salary Policy – This policy applies to all individuals whose salary is charged to sponsored programs, including both federal and private foundation-funded programs.
• Student Worker Policy – This policy applies to all Allegheny College students working and receiving payments as part of Federal Work-Study (FWS), AC employment, or through an externally funded source, including grants.
• Participant Support Policy & Procedure – This policy ensures compliance with federal regulations governing the application of Participant Support Costs, which are defined by the Uniform Guidance as direct costs for stipends, travel, subsistence, and other costs related to participants or trainees (but not employees) in grant-funded programs.
• Subaward and Subrecipient Monitoring Policy and Procedure – This policy provides guidance to “pass-through” organizations that are working with Subrecipients. It helps “pass-through” organizations determine each Subrecipient’s risk of non-compliance and appropriate monitoring activities.

Managing an Award

• Time and Effort Policy and Procedure – This policy ensures compliance with 2 CFR 200, and ensures accurate records of time and effort for employees compensated through a federal grant or whose time and effort are committed as a match on a federal grant.
• Travel Policy for Sponsored Projects – This policy establishes guidelines for travel for any Allegheny College faculty, staff or student whose travel is funded through a sponsored project.
• Procurement for Externally Sponsored Projects – This policy explains the federal and College guidelines for making purchases with sponsored project funding.
• Financial Management and Internal Controls Policy & Procedure for Externally-Funded Projects – This policy ensures Allegheny College’s financial management systems, accounting systems, and internal controls work effectively to manage federal funds in accordance with applicable regulations and the terms and conditions of the award.

Research and Project Compliance

• Safe and Inclusive Working Environment Policy and Procedure – This policy specifically governs any off-campus or off-site research activities, including fieldwork, data collection, conferences at which data/information/samples are being collected, and collaborations where NSF-sponsored personnel are present. It is designed to ensure that all individuals involved in NSF-funded projects operate in an environment that is free from harassment, discrimination, and other forms of misconduct, in compliance with NSF policies and federal regulations.
• Research Misconduct Policy – This policy establishes Allegheny College’s rules and procedures for responding to allegations of research misconduct.

Closing an Award

• Award Closeout Policy – This policy explains is the process by which the College completes all administrative, financial and programmatic requirements of a grant-funded project.

Higher Education Emergency Relief Fund